Software to manage inventory ordering and Receiving in yoor Furniture Store

The operations side of your company controls and manages what is often your largest operating expense, your inventory. Unfortunately, it is also usually the most difficult for owners to analyze and maintain control of. At EZ Process Pro we know the importance of ordering the right product at the right time. We have added features throughout the system to automate the buying process helping to avoid costly mistakes. Items for customers are automatically reserved or ordered based on pre-selected criteria regarding the sales status. Stock orders can be automated as well using minimum stock settings or one of the various buying reports throughout the system. Since EZ Process Pro specializes in muti- store operations, features are included to determine, exactly where an item is needed and where it is reserved. When it comes times to place an order, the process is quick and easy. There is no need to type in long item numbers and possibly make mistakes. Simply verify the quantity, choose the delivery location and you are done! When the items arrive, simply confirm the quantity or scan them in using the integrated bar-coding feature. Ordering and receiving has never been easier while still remaining accurate. Your management team will also have access to numerous analytical reports that will give them the information necessary to understand everything that is going on with your products, track your open orders, and make educated decisions about future buying. The importance of having your customers items ready for delivery when they are expected, but also having enough in stock for those cash and carry sales is something most owners understand. Unfortunately, the path to making it happen is not often as clear. EZ Processes Pro takes the guess work out of it and helps to ensure that your companys ordering department is just another perfectly working part in a well oiled machine.

Department Features

Auto Reserve or Order Items

In the system settings, you can decide at what point of the sale you want the system to automatically reserve an item for a customer. The system will run thru the reserve or ordering process automatically to ensure that you have the item for the customer when promised. Considering many companies do layaways it is important not to tag or order an item for a customer that is nowhere near paying off. When a sale hits the specified point (such as when a certain % is paid in) it will automatically check inventory, and if it is available, it will reserve it for the customer. If it is not available, the item is added to a list of items that need to be ordered. The system can even automatically place the order depending on the vendor. A feature unique to EZ Process Pro is that if an item is reserved for a customer, a person with the right permissions can re assign the item to someone else that needs it. However, the system will then ensure you do not forget to get the customer you took from another one.

Reserve by location

EZ Process Pro specializes in multi location companies. Some of our clients have hundreds of locations across the USA. For this reason the system as the ability to reserve by location. If a location is on the east coast, you do not want it pulling inventory from a location on the west coast for a single client’s delivery. If your company has multiple distribution centers or you want to limit the inventory sharing in any way, reserve by location is your solution for an organized operations department.

Minimum Stock Settings by Location or Company

Minimum Stock represents the minimum number of a particular item that you would like to have available to sell at any given time. Tone of the worst thing that can happen to a business is to run out of their best selling items over a busy weekend or holiday. To help eliminate this problem, EZ Process Pro has developed an automated reorder process. Depending on the size of your operation you may want to set a minimum stock by location or if you have a main distribution center you might instead choose to set your minimum stock company wide. With either option, the system will constantly monitor your available inventory so that you and your staff do not have to. If an item reaches its minimum, the system will initiate the ordering process. Buying reports and Just in Time inventory reports can be used to help determine what the minimum should be and it can be adjusted as your market changes.

Items for Purchase Order

Items for Po is a list created automatically by the system of items that need to be ordered. There are several different ways an item can reach this list. Items for customers are added to this list from the sale or payment process. When setting up your system, you can pre determine the point in the sale at which you would like the system to auto reserve or auto order items. When a sale reached that point (such as when 60% is paid or financed) then the system will automatically run the reserve process. If the item is not available for reserve, then it is added to the list of “Items for Po” in relation to that customer. When the goods arrive, the item is automatically reserved for the person it was ordered for and the delivery department is notified that it is available for delivery. Another way items end up on the Items for Po list include minimum stock has been reached, a replacement has been requested for a damaged item, or the company buyer has added it thru their analytical reports. Items for PO can be pulled in a combination of ways to provide the buyer with the exact details they are looking for in any given situation. With a couple of clicks the entire list of items or a portion of them can be ordered from their appropriate vendor. Purchase orders can be printed, faxed or even emailed directly from your EZ Process Pro system.

Generating PO

A purchase order can be created using the Items for PO report, Just In Time Inventory Report, Inventory Buying Report or manually using a Create Purchas Order for Stock option. If you buy from any of our directly connected vendors, the purchase order process can even be automated saving you both time and money. A manual Purchase order is almost as fast an automated one. There is no tedious keying as there is on other software to add items to the Purchase order. A few point and clicks later, and your are ready to send it out. A process that in the past may have taken you hours, will now take only a few minutes. Since the system is able to identify the purpose of each item you can even choose to mix purchase one purchase order with customer and stock items or to keep them separate. We give you the power and flexibility to operate your business how you prefer.

PO and Ship List Tracking

The purchase order tracking in EZ Process Pro is extremely comprehensive. It covers everything you need to easily track your orders and make sure that they are arriving when expected. The estimated date of arrival generated in this area updates your staff companywide about the status of any stock or customer order. This feature alone increases productivity companywide because your staff no longer has to reach out to operations every time they have a question regarding the status of an item, and operations does not have to stop their work to constantly answer their questions. By purchasing EZ Process pro you are empowering them to get the answers they need when they need it. It also gives you the capability to increase your level of customer service by notifying the customer directly through your website or system generated letters. To save time, you can also pre- print barcodes or price tags for all items on an incoming order with a click of a button. There are numerous reports associated with purchase order tracking that allow you to quickly view reports such as orders not received, orders by vendor and time period, orders that involve a particular sale, and even ordered received from and to a date. Anything you need to know related to a purchase order can be easily found.

Pre-Printing Barcodes and Tags from PO

EZ Process Pro has the most complete price tagging and bar-coding solution on the market. With the large selection of tagging options, and flexibility to include or not include specific information, EZ Process Pro gives you everything you will even need to have a professionally tagged floor and warehouse. One way we make it easier is by giving you the ability to tag new items as they arrive. Straight from the Purchase orders, you can choose to print all the tag or all the barcodes for an order scheduled to arrive. This is just another example of how EZ Process Pro can make what may have been time-consuming processes in the past, easier.

Receiving Calendar

A great way to have an overview or your day, week or month is thru the use of a calendar. The receiving calendar will show you what is expected to arrive each day in a calendar format. The calendar is automatically updated using the estimated date of arrival in the purchase order tracking feature. By clicking on any purchase order that list listed in the calendar, more information is available including the items that are expected to arrive. Knowing what is coming in and when helps the warehouse to prepare the items arrival , ensure they have the appropriate staff on site to receive the load and if any COD needs to be prepared they can have it ready therefore making the entire process much more efficient.

Receive from List or From PO

There are two different ways to receive good that are ordered thru the system. You can either receive items from a list of all open non-received products by vendor, or you can receive based on the individual purchase order. The staff at EZ Process pro will train you on the differences and help you determine which will work best for your operation. Providing your company with the flexibility of two options that are both extremely automated, each gives you a best fit scenario with each vendor With either method the receiving process is quick and easy. Barcodes can be sued to scan items as they arrive or you can simply adjust a drop menu quantity to identify how many of each item is being checked in, and how many are damaged. One more click to assign the location and you are done. You can even receive using barcode with the integrated barcode feature that comes with your system. There is no time consuming keying in of item umbers. EZ Process pro eliminates the keying because that is how mistakes are made and inventory becomes in accurate. The more we automate the smoother your system and your business run.

Open to Buy Report

This is a report commonly recommended by consulting firms. Ever wonder what you currently have on order dollar wise. An open to buy report is used to show you the dollars on order relate to open purchase order for both customers and stock. It can be organized to pull everything or just manufacturers and categories. A great example of this is when you go to market and want to see how much you already have ordered for stock upholstery items so that you can budget any additional spending. It also helps you to determine future payables once all the goods on order arrive.

Dollars Received by Vendor

Knowing the amount of money you spend with a vendor in any given time periods is also a very important tool for budget analysis. However, those figures can also be useful in many other ways. For example, if you happen to spend a large percent of you buying budget with a particular vendor, showing them just how much money they get from your company can help negotiate better prices or shipping options. It can also be used to adjust showroom floor models. If a certain percent of your funds are allocated to a specific vendor’s product then it may make sense to allocate a comparable percent of your showroom to them as well to ensure the product moves.

Challenge

You lack accurate inventory tracking. It's unclear what needs to be ordered or for whom. Are there items already on their way for stock? Do you need to order more? Without a physical paper trail and human intervention to check for products each time, it's challenging to make informed purchasing decisions.

Updating customers on their orders requires extensive digging, leading to frustration for both customers and your team.

Solution

EZ Process Pro employs advanced inventory management techniques to accurately track your current stock, pending orders, and reorder needs. It tags product orders for customers and maintains records of order status in their file, which can be viewed on your website as needed. When products arrive, it notifies you to schedule shipping or pickup.

Additionally, the tool offers stock buying recommendations and product analytics to ensure you have the right items in stock at the right time, while keeping your product overhead low. With EZ Process Pro, you have the tools and processes to plug the gaps in your operations!